A document set is ready for customs review when its key facts agree across the invoice, packing list and transport document. Use this checklist before arrival, then add product-specific evidence and approvals as needed.
Commercial invoice
Check the buyer and seller, invoice number and date, goods description, quantity, unit, currency and value. Technical products need a description that can be tied to a model, specification or catalogue.
An invoice is commercial evidence, not a substitute for knowing the goods. If the description is too broad, ask the supplier for more detail before the declaration is prepared.
- Buyer and seller particulars.
- Line-item description, quantity and unit value.
- Currency and total amount.
Packing list and transport document
The packing list should connect each product to packages, quantities and weights. Compare the bill of lading or air waybill with the importer, shipment and arrival details.
A mismatch in package count, consignee or transport reference often creates unnecessary follow-up. Put discrepancies into one correction list for the supplier or shipping party.
- Package marks and counts.
- Gross and net weights where applicable.
- BL or AWB number and consignee.
Product and origin evidence
For machinery and regulated goods, keep technical literature, composition, intended use, model numbers and any relevant certificates. These details can support classification and the agency review.
Origin evidence should relate to the actual goods and the applicable claim. Do not assume a generic certificate is enough for every tariff or agreement treatment.
- Catalogues or technical sheets.
- Origin and regulatory certificates where relevant.
A final pre-filing cross-check
Place the invoice, packing list, BL or AWB and approvals side by side. Review names, description, units, counts, weights and references. Record who will resolve each open discrepancy.
The goal is a consistent set of facts that can be explained if customs or an agency asks for evidence.
- One product description across documents.
- Matching importer and transport information.
- Outstanding approvals identified before arrival.
Example: the invoice lists 120 units, the packing list shows 12 cartons of 10, but the BL shows 10 packages. Clarify how the carrier counted packages before using the figures in a declaration.
Official resources
Use these official pages for the current portal and tariff information. Requirements can change.
Need shipment-specific help?
Send us the product description and available import documents. You can also review our Import documentation service.
Contact Mehran Pakistan ↗